Termination letter sample
AGENT NOTE: These are SAMPLES only. Do not just fill in the blanks. Edit as necessary.
TERMINATION LETTER
DATE
________________________ ATTENTION
________________________ VENDOR NAME
________________________ ADDRESS 1
________________________ CITY, STATE ZIP
SUBJECT: Notice of Termination for RFB/RFP/ISP NO. ________ for (COMMODITY OR SERVICE)
Dear ATTENTION ________________________:
I am writing this letter to provide notice to VENDOR NAME _______________________ that the University intends to
exercise its option to terminate for convenience the contract for COMMODITY OR SERVICE:
______________________________________________________.
This letter serves as formal notice of termination. All equipment and supplies belonging to VENDOR NAME
_______________________ should be removed by the end of the day, ____________________ (removal date).
VENDOR NAME _______________________s’ last day of cleaning at _________________ (location) at
________________________ (address), will be ____________________ (date).
Thank you for the years of quality services provided to the University.
.
-OR-
I am writing this letter as a follow up to a janitorial services quality assurance inspection done by ________________
(manager name), on ________________ (inspection date), at _________________ (location). A copy is attached to
this letter. For that inspection, and using the same performance standard measurements as we have used in the past, it
was a failed inspection.
As stated in Section ____ of the contract RFP, the University has the right to conduct random or regular inspections.
Additionally, it states 90% is the minimum percentage for an inspection that is considered as passing. Section _____ of
the contract RFP states two below standard inspections in a contract term is grounds for termination of the contract.
VENDOR NAME _______________________ failed an inspection on ________________ (inspection date) and was
notified of that failure by a letter dated ________________ (letter date). VENDOR NAME _______________________
was warned in that letter that should the company fail another inspection in this contract term, we would invoke the terms
of Section ____ of the contract and commence termination action.
This letter serves as formal notice of termination. All equipment and supplies belonging to VENDOR NAME
_______________________ should be removed by the end of the day, ____________________ (removal date).
VENDOR NAME _______________________s’ last day of cleaning at _________________ (location) at
________________________ (address), will be ____________________ (date).
-OR-
Please accept this letter as formal notice of the UW-Madison’s intent to terminate the Agreement for the license to access
OptionMetrics IvyDB Options databases for the UW-Madison as described in our Agreement effective
_________________ (effective date). Our contract requires a minimum of ________ (# of days) days’ notice; therefore,
this termination is effective at the end of the current term on ____________________ (termination date).
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